Description

Number of person hours spent in the review and analysis process.

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• Reviewing records

• Interviewing staff and providers

• Entering data

• Completing a report

• Preparing for review meeting

• Attending meetings—calculate the person hours for any meeting by multiplying the number of people at the meeting by the length of the meeting in minutes, and dividing by 60 .

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• (e.g., 4 people X 20 minute meeting = 80 minutes; 80 minutes/60 minutes per hour = 1.3 hours

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• ).

Example

The Resident Care Manager (RCM) investigating a fall spent 15 minutes reviewing records, 1.5 hours talking with staff and providers about the incident, 1.5 hours talking with the patient and family, 45 minutes logging/entering all of the information, 1 hour preparing for the review meeting, and 1 hour in the review meeting, which was attended by the pharmacist, physical therapist, and two nursing staff in addition to the RCM.

• Step 1: Calculate the number of hours outside of meetings

  • Add the number of minutes the RCM spent: 15 + 90 + 90 + 45 + 60 = 300 minutes.

  • Divide the number of minutes by 60 for the number of hours: 300 minutes/60 minutes = 5 hours.

• Step 2: Calculate the number of hours spent in meetings

  • Multiply the number of minutes in the meeting by the number of people attending:

  • 60 minutes X 5 people (pharmacist, 2 nursing staff, physical therapist and RCM) = 300 minutes

  • Divide the number of minutes by 60 for the number of hours: 300 minutes/60 minutes = 5 hours

• Step 3: Calculate the number of hours spent by the RCM and the number of hours spent in the review meeting

  • 5 hours + 5 hours = 10 person hours

This is the number you would enter into the “person hours spent in review” field in the PSRP reporting form.

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